Other Ways to Say "Please note"

Updated 2026-10-03 · Other Ways to Say It editorial team

Quick answer: Finding other ways to say please note helps you communicate with greater precision and variety. Instead of repeating the same directive, you can select phrases that match your specific audience and desired tone. This guide offers better alternatives for every context, ensuring your message lands exactly as intended without sounding repetitive or stiff.

Formal Alternatives

Kindly be advised: Kindly be advised that the submission deadline has been moved to Friday.
Please be informed: Please be informed that our office will be closed for the holiday.
For your awareness: For your awareness, the new protocol begins next month.
Take note that: Take note that all participants must arrive by noon.
Be aware that: Be aware that parking is limited near the main entrance.
It should be noted: It should be noted that this policy applies to all staff members.
We wish to highlight: We wish to highlight the importance of accurate reporting.
Please observe: Please observe the safety guidelines posted in the hallway.
This is to notify: This is to notify you of changes to the travel itinerary.
Attention is drawn to: Attention is drawn to the updated terms of service agreement.

Professional and Email Alternatives

Just a heads up: Just a heads up that the server will restart tonight.
Wanted to flag this: Wanted to flag this item for our next team meeting.
For your reference: For your reference, I have attached the previous quarter results.
Keep in mind: Keep in mind that the client prefers early morning calls.
A quick reminder: A quick reminder to update your contact information in the portal.
Please bear in mind: Please bear in mind that approvals take up to three days.
I want to point out: I want to point out the discrepancy in the budget figures.
For your information: For your information, the new software update is available.
Make sure to: Make sure to save your work before the system shuts down.
Don't forget that: Don't forget that we need to submit the report by Friday.

Casual Alternatives

Heads up: Heads up, the traffic is super bad on the highway today.
Just so you know: Just so you know, I might be late for lunch.
FYI: FYI, the movie starts twenty minutes later than usual.
Watch out for: Watch out for the wet floor sign in the kitchen.
Btw: Btw, did you see the new menu at that cafe?
Side note: Side note, we should definitely try that new hiking trail.
Keep an eye on: Keep an eye on the weather forecast for the weekend.
Just a thought: Just a thought, maybe we can order pizza instead of salad.
Remember to: Remember to bring your umbrella when you leave.
Don't miss: Don't miss the sale on those sneakers you liked.

Warm and Friendly Alternatives

I wanted to share: I wanted to share this lovely article with you today.
Just checking in: Just checking in to see if you have any questions.
Here is a tip: Here is a tip for making the presentation look great.
I hope you find this helpful: I hope you find this helpful when planning your trip.
Let me know if: Let me know if you need any more details later.
A friendly reminder: A friendly reminder that we have coffee in the breakroom.
I thought you might like: I thought you might like this recipe for dinner tonight.
Please keep in mind: Please keep in mind that everyone is working hard this week.

When the Original Phrase Is Still Fine

The phrase please note remains a standard choice for formal documents and legal notices where precision is paramount. It effectively signals that the following information is critical and requires immediate attention from the reader. In contexts like terms of service agreements or official policy manuals, this direct language prevents ambiguity. Using it here ensures that the importance of the statement is not diluted by softer or more casual language, maintaining the necessary authority and clarity of the text.

How to Choose the Right Alternative

Selecting the best alternative depends entirely on your relationship with the reader and the medium of communication. For formal reports or legal correspondence, stick to structured phrases like kindly be advised or for your awareness to maintain professionalism. In workplace emails, options like just a heads up or for your reference strike a balance between clarity and approachability. When writing to friends or family, casual shortcuts like heads up or just so you know create a relaxed and natural tone. Always consider the urgency of the message and the expected formality of your audience to pick the most effective wording.

Short and Simple Alternatives

Bear in mind: Bear in mind that parking is limited after 5 PM.
Mind that: Mind that the meeting room is reserved until noon.
Pay attention to: Pay attention to the new safety guidelines attached.
Remember that: Remember to submit your timesheet by Friday.
Observe that: Observe that the font size has been increased for readability.
Note that: Note that this policy applies to all staff members.

Alternatives for Text Messages

Just so u know: Just so u know, I am running 10 mins late.
Reminder: Reminder: do not forget to bring your ID.
Just a thing: Just a thing: the printer is out of paper.
Quick note: Quick note: let me know if you can make it.

Phrases to Avoid

Per my last email: This sounds aggressive and passive-aggressive. Use 'As mentioned previously' instead.
Obviously: This can insult the reader if they missed the point. Use 'Clearly' or simply state the fact.
I hope this makes sense: This undermines your confidence and clarity. Use 'Let me know if you have questions' instead.
As you know: This can feel patronizing if the reader does not know. Use 'For context' or skip it entirely.

Frequently Asked Questions

Is please note considered rude?

The phrase please note is generally neutral and professional. It is not rude, but it can feel slightly stiff or impersonal in casual conversations. Using warmer alternatives often helps build better rapport with colleagues and clients.

What is the most professional way to say please note?

For maximum professionalism, use phrases like kindly be advised or please be informed. These options maintain a formal tone while clearly directing the reader's attention to important details within your correspondence.

Can I use please note in informal emails?

You can use please note in informal emails, but it might sound overly formal. Consider using lighter phrases like just a heads up or keep in mind to match the relaxed tone of your message better.

How do I emphasize important information without repeating please note?

Vary your language by using synonyms like attention is drawn to or we wish to highlight. This repetition avoidance keeps your writing fresh while still ensuring the reader notices critical points effectively.