Other Ways to Say "I am writing to inform you"

Formal Alternatives

I am pleased to advise

I am pleased to advise that your application has been approved for the senior role.

This communication serves to notify

This communication serves to notify all shareholders of the upcoming board meeting schedule.

Please be advised that

Please be advised that the annual audit will begin next Monday morning without exception.

I wish to bring to your attention

I wish to bring to your attention the revised safety protocols effective immediately for all staff.

Kindly note that

Kindly note that the submission deadline has been extended by one week due to holidays.

We wish to confirm

We wish to confirm that your reservation for the conference room has been successfully booked.

This letter is to confirm

This letter is to confirm the final terms of our agreement as discussed last Thursday.

I am writing to notify

I am writing to notify the committee of my withdrawal from the upcoming election process.

For your information

For your information, the new policy document is now available on the company intranet portal.

We wish to inform

We wish to inform all clients that our office hours will change starting next month.

Professional and Email Alternatives

I wanted to share an update

I wanted to share an update regarding the Q3 marketing metrics we discussed earlier this week.

Here is the latest news

Here is the latest news on the software deployment schedule for our client projects.

I am reaching out to let you know

I am reaching out to let you know that the budget approval process is complete now.

Please note the following changes

Please note the following changes to the project timeline before we proceed to development.

I am writing to update you

I am writing to update you on the status of the pending vendor contract negotiations.

Just a quick note to mention

Just a quick note to mention that the server maintenance will occur overnight tonight.

I wanted to pass along

I wanted to pass along the feedback from our stakeholders regarding the new design mockups.

Please be aware that

Please be aware that the payment portal will be down for scheduled maintenance tomorrow.

I am writing to share

I am writing to share the final report on our recent customer satisfaction survey results.

Here is some important information

Here is some important information about the new expense reporting guidelines for travel.

Casual Alternatives

Hey, just wanted to tell you

Hey, just wanted to tell you that I found that great coffee shop we talked about.

Guess what happened

Guess what happened? I finally managed to fix the squeaky hinge on the front door.

I have some news for you

I have some news for you: the movie we were planning to watch is sold out.

Just a heads up

Just a heads up that I might be running ten minutes late for dinner tonight.

You should know that

You should know that the rain is supposed to start pouring down by noon.

I wanted to let you know

I wanted to let you know that I borrowed your favorite book from the shelf.

Quick update for you

Quick update for you: the package arrived earlier than expected, so it is waiting for you.

Here is the scoop

Here is the scoop on why the team canceled the potluck this Friday night.

I am just dropping a line to say

I am just dropping a line to say that I loved the gift you sent me.

So, here is the deal

So, here is the deal: we need to pick a restaurant before everyone gets hungry.

Warm and Friendly Alternatives

I am happy to share

I am happy to share that our little project finally launched successfully this morning.

I wanted to pass along some good news

I wanted to pass along some good news regarding the volunteer event we organized together.

It is my pleasure to tell you

It is my pleasure to tell you that your donation made a huge difference today.

I am delighted to announce

I am delighted to announce that our community garden is ready for planting season.

I am excited to let you know

I am excited to let you know that we secured the venue for the reunion.

Please accept this update with joy

Please accept this update with joy as we celebrate our fifth year of service.

I am writing with a smile to say

I am writing with a smile to say that your suggestion was implemented perfectly.

I wanted to brighten your day with this

I wanted to brighten your day with this news about our charity drive success.

When the Original Phrase Is Still Fine

The phrase I am writing to inform you remains acceptable in highly formal legal or administrative contexts where strict neutrality is required. It works well when the writer must maintain a detached, objective tone to avoid implying any emotional bias or personal connection. In these specific scenarios, clarity and formality outweigh the need for warmth or brevity, making the traditional phrasing a safe and appropriate choice for official notices or mandatory compliance communications.

How to Choose the Right Alternative

Select your opening phrase based on your relationship with the recipient and the urgency of the message. For close colleagues or friends, opt for casual, direct language that feels natural and conversational. In professional settings, choose clear, active alternatives that respect the reader's time by getting straight to the point. Reserve formal phrasing for official documents or when addressing senior leadership where tradition dictates a more structured approach. Always prioritize clarity over complexity.

Short and Simple Alternatives

Just wanted to share

Just wanted to share the meeting notes from this morning.

Here is an update

Here is an update on the project timeline.

Please note the following

Please note the following changes to the schedule.

I have some news

I have some news regarding the hiring process.

For your awareness

For your awareness, the server will be down tonight.

To keep you posted

To keep you posted, we moved the deadline.

Sharing this for clarity

Sharing this for clarity on the new policy.

A quick reminder

A quick reminder that lunch is on hold.

Alternatives for Text Messages

Quick heads up

Quick heads up: I will be five minutes late.

Just letting you know

Just letting you know the client called back.

FYI

FYI the parking lot is full today.

Heads up

Heads up the elevator is out of order.

Just so you know

Just so you know I sent the file already.

Update incoming

Update incoming on the travel plans.

Note from me

Note from me: please bring your badge.

Thought you should know

Thought you should know the store is closed.

Phrases to Avoid

Per my last email

Sounds aggressive and passive-aggressive. Try asking if they need clarification instead.

As you know

Can feel condescending or presumptuous. Use simply stating the fact without assuming their knowledge.

I hope this finds you well

Often ignored as filler text. Skip it and get straight to the point.

Please find attached

Outdated and stiff language. Say I have attached or see the attached file.

Frequently Asked Questions