Other Ways to Say "This is to inform you"

Updated 2026-10-03 · Other Ways to Say It editorial team

Quick answer: The phrase 'this is to inform you' often sounds stiff or overly bureaucratic. You can replace it with clearer, more direct options that match your audience. Whether you need a formal notice, a professional email update, or a casual message for a friend, choosing the right words improves clarity and connection. Here are better alternatives for every context.

Formal Alternatives

Please be advised that: Please be advised that the office will remain closed for the upcoming holiday.
We wish to notify you that: We wish to notify you that your account has been successfully updated.
Kindly note that: Kindly note that the deadline for submissions has been extended by one week.
This notice serves to: This notice serves to confirm your appointment for next Tuesday at ten am.
We would like to bring to your attention that: We would like to bring to your attention that new safety protocols are now in effect.
You are hereby notified that: You are hereby notified that your lease agreement has been renewed for another year.
Please take note that: Please take note that parking will be unavailable during the construction period.
We are writing to confirm that: We are writing to confirm that your payment has been received and processed.
This communication is to let you know that: This communication is to let you know that the board meeting has been rescheduled.
We hereby inform you that: We hereby inform you that the final report is available for download on our portal.

Professional and Email Alternatives

I wanted to let you know that: I wanted to let you know that the client approved the initial design concepts.
Just a quick update to share that: Just a quick update to share that we have met our quarterly sales targets.
I am writing to update you on: I am writing to update you on the progress of the software migration project.
Please see the details below regarding: Please see the details below regarding the changes to the vendor contract terms.
I would like to share that: I would like to share that our team has completed the annual audit ahead of schedule.
For your awareness, please note that: For your awareness, please note that the server maintenance window has moved to Friday.
I am reaching out to confirm that: I am reaching out to confirm that all attendees have received their login credentials.
Here is some information about: Here is some information about the new expense reporting policy effective next month.
I wanted to ensure you are aware that: I wanted to ensure you are aware that the meeting room booking system is being upgraded.
Please be informed that: Please be informed that the travel booking portal will be offline for brief maintenance.

Casual Alternatives

Heads up that: Heads up that the pizza delivery is running a bit late today.
Just so you know: Just so you know, I left the extra keys on the kitchen counter.
FYI: FYI, the gym is closed for cleaning this afternoon.
Guess what: Guess what, I finally finished reading that book you recommended last week.
Quick note that: Quick note that we might need to reschedule our hike if it rains.
Thought you should know: Thought you should know that the movie theater is showing classic films tonight.
Just wanted to mention: Just wanted to mention that I borrowed your favorite mug this morning.
By the way: By the way, the new coffee shop downtown has amazing pastries.
Hey, just a heads up: Hey, just a heads up that my phone might be on silent during lunch.
I figured I'd tell you: I figured I'd tell you that the concert tickets are on sale now.

Warm and Friendly Alternatives

I am happy to share that: I am happy to share that our community garden project has officially launched.
Exciting news to tell you that: Exciting news to tell you that we have secured funding for the charity drive.
I wanted to pass along that: I wanted to pass along that your kind words really brightened my day.
Good news to report that: Good news to report that the patient is recovering well and smiling often.
I am delighted to let you know that: I am delighted to let you know that your application has been accepted.
With pleasure, I confirm that: With pleasure, I confirm that your reservation is set for the weekend.
I am pleased to inform you that: I am pleased to inform you that your feedback has been implemented successfully.
Just a friendly note to say that: Just a friendly note to say that your package arrived safely at our office.

When the Original Phrase Is Still Fine

Using the phrase 'this is to inform you' is still acceptable in highly formal legal documents or official government notices where precision and distance are required. It signals that the message is a mandatory notification rather than a conversation. In these specific contexts, the stiff tone reinforces the seriousness and authority of the information being shared, making it a suitable choice despite its general lack of warmth.

How to Choose the Right Alternative

Select your alternative phrase based on your relationship with the reader and the purpose of the message. For legal or mandatory notices, stick to formal options like 'please be advised.' For everyday business communication, use professional yet direct phrases such as 'I am writing to update you.' When speaking to friends or family, opt for casual language like 'just so you know.' Always aim for clarity and respect, ensuring the tone matches the context to build trust and improve understanding.

Short and Simple Alternatives

Heads up: Heads up that the server will restart tonight.
Just saying: The deadline is Friday, just saying.
For the record: For the record, we approved the budget yesterday.
Please note: Please note that parking is full today.
Bear in mind: Bear in mind that the door locks automatically.
Keep in mind: Keep in mind that refunds take two weeks.
Be aware: Be aware that the road is closed.

Alternatives for Text Messages

Quick heads up: Quick heads up: I am running ten minutes late.
Just so u know: Just so u know, the pizza is here.
BTW: BTW, I sent you the file.
Just fyi: Just fyi, the store closes early today.
Hey: Hey, did you get the email I sent?
Quick note: Quick note: please bring your ID tomorrow.

Phrases to Avoid

As per my last email: Sounds passive-aggressive; try 'Following up on my previous note' instead.
I am writing to inform you: Too stiff and wordy; use 'Here is the info' for clarity.
Per my instructions: Implies blame for not reading; say 'To recap the steps' instead.
Kindly be advised: Legalese that feels cold; switch to 'Please note' for warmth.

Frequently Asked Questions

Is 'this is to inform you' considered rude?

It is not necessarily rude, but it can feel cold or overly bureaucratic. Many recipients interpret the phrase as distant or impersonal, especially in casual or collaborative work environments. Using warmer alternatives often helps build better relationships with clients and colleagues.

What is the best professional alternative for emails?

The best professional alternative depends on the context. For updates, 'I am writing to share' works well. For confirmations, 'I am pleased to confirm' adds a positive tone. These options maintain professionalism while sounding more natural and engaging than the original phrase.

Can I use casual alternatives with my boss?

It depends on your workplace culture and your relationship with your manager. If your office is relaxed and you have a friendly dynamic, casual phrases like 'just a heads up' may be fine. In more traditional settings, stick to professional alternatives to maintain respect.

Why should I avoid 'this is to inform you'?

You should avoid it because it adds unnecessary words without adding value. Modern communication values brevity and clarity. Replacing it with direct phrases like 'please note' or 'I wanted to let you know' makes your message easier to read and more engaging for the recipient.